Club Driver

Payments & accounts

Money that reconciles itself.

Subscriptions, green fees, bar rounds, top-ups, event deposits and refunds all land in the same ledger — so the end of the day is a check, not an investigation.

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Taking payment

Every way a golf club actually gets paid

Card, cash, member account, wallet balance, tab or invoice — all recorded against the same member and the same day.

Card terminals

Available

Integrated terminal support so the amount is pushed to the reader rather than typed in twice; connectivity is verified on the first live transaction.

Member account

Available

Charge to the member's account or wallet balance with the membership card, a tap or a name search.

Top-ups

Available

Members load their balance from the app or at the counter, with the credit available immediately.

Tabs

Available

Open a tab on a table, a member or an event and settle it at the end of the visit.

Split bills and gratuity

Available

Split by item, by cover or by amount, with tips recorded against the transaction.

Cash

Available

Cash handled properly: floats, no-sale, pay-outs, and a counted cash-up at the end of the shift.

Control

Traceability by default

Clubs are member-owned. Club Driver is built so a committee can be shown exactly what happened, by whom, and when.

  • Every refund carries a reason, an approver and a trail back to the original sale
  • Voids and price overrides need supervisor approval and are logged
  • Wallet top-ups, tab opens and tab closes are written to an audit log
  • Staff switching on a shared till records who served and who was signed in
  • Cash-up variance is shown against expected takings, not just declared

A refund, end to end

  1. Original sale
  2. Refund raised
  3. Supervisor approval
  4. Back to source
  5. Audit entry

Refunds return to where the money came from — card, account or wallet — and the reversal stays linked to the original transaction so it cannot be lost in a daily total.

Reconciliation

One day, one set of numbers

Instead of three systems that nearly agree, the tee sheet, the till and the member account are the same ledger viewed from different angles.

  • Takings by department, till, station and staff member
  • Card settlement matched against provider batches
  • Member account movements traceable to the transaction that created them
  • Journals prepared for the accounting system rather than rekeyed
  • Exports for the treasurer, the accountant and the committee pack
Enhanced Club Driver payments dashboard showing takings and reconciliation checks
  1. 1Trace department totals back to source transactions
  2. 2Surface exceptions without hiding the reconciled position
Department totals, tender mix and exceptions are brought together before the day is closed.

Continue exploring

Clubhouse POSWhere most of the transactions start.IntegrationsAccounting and payment providers.Club Driver EdgeTrading when the connection drops.

See what Club Driver could look like at your club.

Explore the platform with the Club Driver team and see how golf, membership, payments, events and clubhouse operations can work together.

Book a demonstration Talk to us about your club